Board Meeting Minutes

October 15, 2015

OPENING – 9:00 a.m.

• Board vice-chair Warren called the meeting to order at 9:00 a.m.
Trustees present: Carole Olson, Rick Fuhrman and Warren Neyenhuis. Nikki McConnell and Bruce Weide were absent.
Staff present: Mark Wetherington, Library Director.
• Adoption of the agenda. The agenda was approved unanimously.
• Public Comment: No members of the public were present to comment.
• Minutes of the previous meeting. (ACTION) Carole made a motion to accept the previous minutes, Rick seconded the motion, approved unanimously.
• Claims for approval. (ACTION) Rick moved to approve the October claims as presented, Carole seconded the motion, approved unanimously.


• Financial
Rick, Warren and Mark had a finance committee meeting to discuss the month’s expenses on October 15th at 8:30 a.m. and to review the claims for approval. During the meeting the cash balance, expenditures and revenue for the year to date were reviewed.

• Director
The director presented basic statistics (circulation, programming, etc.) related to the library’s operations in September. The director also discussed concrete repair work at the library, scheduling a mold inspection for the library, and the establishment of a reserve fund for the library.


Lift Discussion
The lift project and covering of the current ramp were discussed; progress has been made in regard to vendor selection and gathering of estimates for construction. Discussion will continue at a future meeting when all board members are present.


FY14-15 Audit
Rick made a motion to select Jennifer Cote & Associates, CPA, LLC, to perform the FY14-15 audit of the library’s finances. Carole seconded the motion, approved unanimously.

Volunteer Holiday Party (Early Closing of the Library on December 7th)
Rick made a motion to close to the library at 5 p.m. on Monday, December 7th. Carole seconded the motion, approved unanimously.

• Next Meeting Date
The next meeting of the library board is scheduled for November 19, 2015 at 9 a.m. Meeting adjourned by vice chair Warren.